poor procurement practices

Poor procurement practices to avoid in 2023

From inefficient processes to organisational risks, reputational damage and significant financial costs – poor procurement practices can have costly and lasting consequences for your organisation. In this article, we’ll explore some of the potential issues and impacts associated with managing your procurement function ineffectively. 

Negative impacts on your supply chain 

The first negative impact can be the increase in your costs. This may be due to ineffective sourcing process, including inefficient supplier onboarding, lack of digital processes, and inaccurate or limited data. Equally, you may conduct poor supplier selection and vetting. This may mean that you have not undertaken a thorough enough analysis of your existing supply chain to establish the requirements. Other cost implications may be as a result of Inadequate negotiation in terms of pricing, lack of competitive bidding and Insufficient contract management and poor due diligence.

The second negative impact poor procurement processes can have, is causing disruptions in your overall supply chain. This may include any delays, shortages, or quality issues related to the delivery of goods and services, which can have a damaging knock-on effect. This can be caused by inadequate supplier vetting, lack of contingency planning, or failure to monitor supplier performance. In turn, resulting in disruptions that impact production schedules, customer satisfaction, and overall business operations.

Next, poorly conducted quality and compliance checks and procedures may come about as a result of poor practices. For example, inadequate supplier evaluation and selection processes can result in the procurement of substandard or non-compliant goods and services. This can lead to quality issues, product failures, safety concerns, and even legal and regulatory non-compliance. As an organisation, you could potentially even acquire counterfeit or unauthorised products, if your procurement process has not been conducted properly.

Reputational damage is another risk your organisation may face. This may be due to engaging with suppliers involved in unethical practices or lacking environmental and social responsibility, which can harm your organisation's image and lead to negative publicity. In turn, this may then negatively impact customer trust, brand value, and overall business performance.

A lack of innovation and value creation may damage your overall success. Lacking innovation may hinder your organisation's ability to identify and engage with innovative suppliers or take advantage of emerging market trends. Equally, should there be failure to foster effective supplier collaboration, conduct market research, and explore new sourcing strategies, this can impede your organisation's ability to drive innovation and create value.

Non-optimal supplier relationships may come about as a result of poor procurement practices. Strained or difficult relationships with suppliers may impact the long-term health of the partnership. This could be as a result of inadequate communication, which may mean both your organisation, as the buyer, and/or your supplier may not have sufficient mechanisms in place, there may a lack of cultural affinity in the partnership or there may be unclear reporting lines and levels of authority. Equally, delayed payments, unilateral decision-making, or lack of transparency can result in diminished trust and strained partnerships. This can make it challenging to secure favourable terms, access supplier expertise, or leverage supplier capabilities for mutual benefits.

Compliance and legal risks may also pose significant challenges for your organisation as a result of poor practices. This could include a failure to adhere to procurement regulations, contractual obligations, or ethical standards can result in lawsuits, penalties, or damage to your organisation's integrity. Non-compliance may also result in the loss of business opportunities or disqualification from government contracts.

Greater resilience with data-driven decisions

Addressing poor procurement practices will require your organisation to implement robust procurement processes, invest in skilled procurement professionals, leverage technology for automation and data-driven decision-making, and prioritise supplier relationship management. By maintaining effective procurement practices, this can help your organisation optimise costs, enhance supply chain resilience, drive innovation, ensure compliance, and build strong and collaborative relationships with suppliers.

If you need support with running effective procurement processes, get in touch with the team at Maistro today.

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